Lesson 4of 9
Understanding the Difference Between Material, Equipment, and Asset in SAP
Learn the key differences between Material, Equipment, and Asset in SAP with clear examples and use cases. Understand how each is used in procurement, maintenance, and financial accounting.
In SAP (Systems, Applications, and Products in Data Processing), the terms Material, Equipment, and Asset represent different types of business objects, each with distinct uses and characteristics. Here’s a clear comparison:
| Term | Definition | Usage | Key SAP Module |
|---|---|---|---|
| Material | A general item used in procurement, production, inventory, or sales. It can be raw material, finished goods, etc. | Inventory management, sales, procurement, production. | MM (Materials Management), SD (Sales and Distribution), PP (Production Planning) |
| Equipment | A physical, individual item that is maintained as a unique object (with a serial number) for tracking service and maintenance. | Maintenance, calibration, tracking the usage history of machines/devices. | PM (Plant Maintenance), CS (Customer Service) |
| Asset | A fixed asset like a building, machine, or vehicle that is capitalized and depreciated over time. | Financial accounting, asset tracking, depreciation. | FI-AA (Financial Accounting - Asset Accounting) |
Key Differences
| Feature | Material | Equipment | Asset |
|---|---|---|---|
| Has inventory stock? | Yes | No | No |
| Can be purchased/sold? | Yes | Sometimes (if it's spare part or product) | Rarely |
| Individually tracked? | Only if serialized | Yes | Yes |
| Depreciated over time? | No | No (unless also an asset) | Yes |
| Can be maintained (serviced)? | No | Yes | No (unless also linked to equipment) |
Example Scenario
- Material: A laptop model (e.g., "Lenovo ThinkPad T14") in stock.
- Equipment: A specific laptop with serial number "SN12345" used by an employee and tracked for maintenance.
- Asset: The same laptop recorded as an asset in accounting books, being depreciated over 3 years.
Key points:
- Sometimes, a material can become both an equipment (if serialized) and an asset (if capitalized), depending on how it's used in the organization.
- While all consumables are materials, not all materials are consumables — some are stock items, production components, or finished goods.